Duties of Members – UNITY, Inc.

Duties of Members

Members

  • Show respect for other members by being on time and bringing necessary materials to meeting
  • Accept responsibility of sharing in the business at hand when a meeting convenes. Understand that participation is essential.
  • Try to get other members to express their ideas for the benefit of all, even if it means less time for presenting personal ideas.
  • Give constant, active attention to the group’s activity during the meetin
  • Know the purpose of the meeting and help keep the ideas on track to get things don
  • Earn the right to give constructive criticism freely by accepting it.
  • Check on assigned responsibilities and receive guidance and authority to carry them ou
  • Accept the responsibility of youth council membership by actively participating in all organized meetings, committees and activities.

Officers

President

  1. Before the meeting
    • Plans the meeting and prepares the agenda with the help of other officers, committee chairs, and the advisor. He or she includes what is to be accomplished and what is to be achieved. Together they determine the type of meeting and procedure to be used.
    • Delegates responsibilities.
    • Checks notifications, reports, and business items.
    • Organizes meeting place, equipment, etc.
    • Arrives in the proper frame of mind, knows that planning and preparation are complete.
  2. During the meeting
    • Calls the meeting to order.
    • Follows the agenda and addresses items in logical order.
    • Has a working knowledge of parliamentary procedure and other group techniques.
    • Organizes and directs the work of committees through a chairperson.
    • Keeps a favorable climate in the meeting.
    • Encourages and sets an example in leadership, citizenship, and courtesy.
    • Listens attentively.
    • Praises and thanks individuals and groups.
    • Summarizes and evaluates often.
    • Makes the meeting the group’s meeting.
  3. After the meeting
    • Evaluates the meeting and the achievements.
    • Checks reports and minutes.
    • Sets the machinery in motion for the next meeting.
    • Reports to and consults with youth council officers and sponsoring organization.
    • Lists items to be researched.
    • Checks work of committees.
    • Follows through on recommendations and actions taken.
    • Prepares for future activities.
    • Helps see that the meeting room is put back in order.

Vice-President

  • Has the same requirements and knowledge as the president.
  • Is able and willing to take over for the president.
  • Has an important, specific committee activity assignment.
  • Can serve as the most significant leader within the committee structure.

Secretary

  1. Before the meeting
    • Notifies members of the meeting.
    • Assists with the preparation of the agenda.
    • Has neatly typed minutes of the last meeting.
    • Assists various committees in drafting and distributing any correspondence.
  2. During the meeting
    • Takes attendance and keeps permanent records.
    • Takes complete minutes including name of organization, date, and place of meeting, who presided, old and new business, committee reports, motions, and results.
    • Reads minutes from previous meeting.
    • Assists the president.

Treasurer

  • Keeps accurate, complete records of all money collected and spent.
  • Prepares a budget for youth council approval, usually with assistance of a committee and advisor.
  • Presents reports regularly to council and sponsoring organization.
  • Prepares an annual fiscal report.